Privacy Policy
BuildFit AI – Structured Hiring Governance & Data Policy
Effective Date: January 1, 2026
BuildFit AI operates as a structured hiring governance platform. This Privacy Policy explains how employer and candidate data is collected, processed, stored, retained, and managed within our documented evaluation framework.
Purpose of Data Processing
Data is processed solely to support structured interview evaluation and hiring documentation.
- Ensure consistency in candidate evaluation
- Document hiring rationale
- Maintain defensibility in hiring decisions
We do not collect, process, or use data unrelated to structured hiring workflows.
Data is collected and processed solely to support structured hiring workflows, employer-defined evaluation frameworks, and documented hiring decisions.
Use of Data
- Facilitate structured first-round interviews
- Generate evaluation summaries and scorecards
- Support employer review and comparison
- Maintain hiring documentation integrity
BuildFit AI does not sell personal data. Data is not used for advertising, profiling, or unrelated third-party marketing.
Data Storage & Protection
All data is stored within secure, access-controlled cloud infrastructure environments.
- Accessible only to authorized employer users
- Limited to designated system administrators
Access controls are implemented to preserve documentation integrity and prevent unauthorized access.
Data Retention
Data is retained only as long as necessary to support employer hiring workflows and governance requirements.
Retention periods are controlled at the employer account level, subject to applicable legal or regulatory obligations.
Data Deletion Requests
- Candidate records
- Evaluation reports
- Account-level data
Deletion requests may be submitted to:
Verified requests will be processed within a reasonable operational timeframe unless retention is required for legal, regulatory, or contractual obligations.
Governance Commitment
BuildFit AI is designed to support structured hiring governance in environments where hiring decisions must be consistent, documented, and defensible.
For privacy inquiries or data requests: